NOTICE IS HEREBY GIVEN that the 45th Annual General Meeting of the Malaysian Association of Hong Kong (“MAHK”) will be held at :
– The Ballroom
– JW Marriott Hotel
– Hong Kong (the “AGM Venue”)
on Friday, June 10, 2022, at 6:30 p.m. to consider the following agenda :
- To receive and approve the Audited Financial Statements of MAHK for the financial year ended 31 December 2021, together with the Auditors’ Report and the Report of the Executive Committee of MAHK.
- To elect the following office bearers of MAHK for the ensuing period until the next Annual General Meeting :
- – Chairman
- – Deputy Chairman
- – Hon. Treasurer
- – Hon. Secretary
- – Five (5) other Executive Committee Members
- To re-appoint Anthony Chow of Nixon Peabody CWL as the Honorary Legal Adviser.
- To re-appoint RSM Hong Kong as the Honorary Auditors.
- To pass an ordinary resolution to permit Annual General Meetings to be convened through telephone, video conference, or other similar electronic means should social distancing measures be implemented by the Hong Kong Government.
- Any other business.
This meeting is open to All Members (Ordinary, Associate, and Honorary). Only Ordinary Members can vote, nominate, be nominated, and elected as office bearers/members of the Executive Committee.
Special Arrangements for the Annual General Meeting
In light of the restrictions imposed on group gatherings by the Government, the following arrangements in connection with the Annual General Meeting (AGM) will be put in place :
Limiting attendance in person at the AGM Venue: MAHK will limit attendance in person at the AGM Venue at its discretion. This arrangement is to take into consideration the current COVID-19 situation and the requirement to keep appropriate social distancing for the health and safety of members.
Prior online registration: Members who wish to attend the AGM must register their interest via https://forms.gle/i9oYf5beE3e1aSaY9 before Tuesday, 7 June 2022, 5 p.m.
Basis of allocation: MAHK will admit members on a first-come, first-served basis.
Notification: Members who have successfully registered to attend the AGM will receive a confirmation email.
Members attending the AGM are expected to observe and comply with the following preventive measures as set out by Government and Hotel:-
a) attendees must wear surgical face masks during the AGM and are advised to observe good personal hygiene.
b) attendees must scan the “Leave Home Safe” and provide their vaccination records to the hotel staff upon request before entering the Ballroom for the AGM.
c) attendees must be fully vaccinated against Covid-19 and store their vaccination records in the “Leave Home Safe” app. Persons exempted from the Vaccine Pass requirements include (1) a person aged below 12; (2) a person holding an Exemption Certificate.
d) no food and drinks will be allowed during the AGM. Dinner will be served after the meeting.
e) there will be compulsory body temperature screening for all persons before entering the AGM. Any person with a body temperature of 37.5 degrees Celsius or above will not be given access to the venue.
f) attendees who are subject to quarantine, have any flu-like symptoms, or have close contact with any person under quarantine will not be permitted to attend the AGM.
g) appropriate distancing and spacing will be maintained between each attendee at the AGM to avoid overcrowding. All attendees are advised to maintain reasonable social distance from each other.
Please note that the Government and the Hotel may vary the above measures or impose additional measures after the date of this Notice which may affect the AGM.
Anyone who declines to adhere to any of the measures in place for the AGM, including measures imposed by the Government or the Hotel after this Notice and are in place at the time of the AGM or cooperating with the Hotel, may be denied entry to the AGM Venue.
By Order of the Executive Committee
Malaysian Association of Hong Kong
Date : 25 May 2022
As of the date of this announcement, the Executive Committee members are as follows:
Yap Wei Sin
Consul General of Malaysia, Hong Kong
Dr. Wilson WOON
Executive Committee :
Dr. Hugo TAN
Wong Yuen Zhan
Chien C. YONG
WONG Poh Weng
Hon. Legal Adviser
Date(s) - June 10, 2022
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